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Any organization that is planning to sponsor a trip must reserve at least one complimentary ticket for the Student Engagement Office. Depending on the nature and destination of the trip, the Student Engagement Office reserves the option of utilizing the ticket for either a staff member from the office or someone designated by the office to represent the University.

All special arrangements, such as complimentary tickets the organization may receive from a travel agency or an individual acting on their own behalf, between the sponsoring organization and the agent must be approved by the Director of Student Engagement. Personal liability waivers may be required depending upon the nature of the trip.